In accordance with MEPC.1/Circ.883/Rev.1, Maritime Bureau, MLIT requires the following actions to be taken by the ship master/ship owner/ship operator when a malfunction of EGCS occurs during a sailing.

1. For Japanese flag ship
(1) As soon as possible after evidence of a malfunction, the ship should take action to remedy the malfunction; and,
(2) In case the EGCS cannot be put back into a compliant condition within one hour, the ship should take the following actions:
　[1] to use compliant fuel oil¹; and,
　[2]to report the following information and data to relevant District Transport Bureau², Ministry of Land, Infrastructure, Transport and Tourism (MLIT):
　　　(A) the date and time the malfunction began and the duration of the malfunction;
　　　(B) the actions taken to resolve it; and,
　　　(C) any necessary follow-up actions.


Note 1: If the ship does not have a sufficient amount of compliant fuel oil on board for sailing to the next port of call, using non-compliant fuel oil on board for covering shortage is acceptable while reserving the amount of compliant fuel oil that would be necessary in the next port of call. In addition, if the EGCS cannot be remedied at next port of call, the ship should bunker and use compliant fuel oil for next sailing.
 
Note 2: when the Japanese flag ship is sailing outside Japanese territorial sea, the ship should report to Kanto District Transport Bureau, MLIT. Meanwhile, when the Japanese flag ship is sailing within Japanese territorial sea, the ship should report to the nearest District Transport Bureau, MLIT. Contacts of each District Transport Bureau is listed below.
 

District Transport Bureau	Contact
Hokkaido District Transport Bureau	hqt-report-hokkaido@mlit.go.jp
Tohoku District Transport Bureau	hqt-report-tohoku@mlit.go.jp
Kanto District Transport Bureau	hqt-report-kanto@mlit.go.jp
Hokuriku-Shinetsu District Transport Bureau	hqt-report-hokushin@mlit.go.jp
Chubu District Transport Bureau	hqt-report-chubu@mlit.go.jp
Kinki District Transport Bureau	hqt-report-kinki@mlit.go.jp
Kobe District Transport Bureau	hqt-report-kobe@mlit.go.jp
Chugoku District Transport Bureau	hqt-report-chugoku@mlit.go.jp
Shikoku District Transsdport Bureau	hqt-report-shikoku@mlit.go.jp
Kyushu District Transport Bureau	hqt-report-kyusyu@mlit.go.jp
Okinawa General Bureau	hqt-report-okinawa@mlit.go.jp

(3) Regardless of whether the EGCS could be put back into a compliant condition or not, the ship should keep records of the following data or information in the EGCS Record Book:
　[1]the data and time the malfunction began and the duration of the malfunction;
　[2]the actions taken to resolve it;
　[3]any necessary follow-up actions; and
　[4]the sulphur content in case a malfunction of recording systems occurs.


2. For foreign flag ship (heading to Japan)
(1) As soon as possible after evidence of a malfunction, the ship should take action to remedy the malfunction; and,
(2) In case the EGCS cannot be put back into a compliant condition within one hour, the ship should take the following actions:
　[1]to use compliant fuel oil³; and,
　[2]to report the following information and data to the Port State Control Office of District Transport Bureau⁴ which has jurisdiction over the port or terminal:
　　　(A) the actions based on the instructions made by flag Administration; and,
　　　(B) the actions taken to resolve it; and,
　　　(C) any necessary follow-up actions.


Note 3: If the ship does not have a sufficient amount of compliant fuel oil on board for sailing to the next port of call, using non-compliant fuel oil on board for covering shortage is acceptable while reserving the amount of compliant fuel oil that would be necessary in the next port of call. In addition, if the EGCS cannot be remedied at next port of call, the ship should bunker and use compliant fuel oil for next sailing.

Note 4: Contacts of each Port State Control Office of District Transport Bureau is listed below.
 

District Transport Bureau	Contact
Hokkaido District Transport Bureau	PSC_hokkaido@mopera.net
Tohoku District Transport Bureau	sendaishiogama@mopera.net
Kanto District Transport Bureau	pscykhm@maple.ocn.ne.jp
Hokuriku-Shinetsu District Transport Bureau	hokushin-psc@mopera.net
Chubu District Transport Bureau	pscngy@aqua.ocn.ne.jp
Kinki District Transport Bureau	kkt-psc-kantoku@gxb.mlit.go.jp
Kobe District Transport Bureau	psckb@pearl.ocn.ne.jp
Chugoku District Transport Bureau	pschrsm@lime.ocn.ne.jp
Shikoku District Transsdport Bureau	psctkmt@lime.ocn.ne.jp
Kyushu District Transport Bureau	hkt-psc@sage.ocn.ne.jp
Okinawa General Bureau	pscokinawa.d1z@ogb.cao.go.jp